CIVIL REGISTRY

4.1 Birth Certificates

4.2 Marriages for Venezuelans Citizens Living in the United States of America

4.3. Death Certificates

4.4 Other registries (electoral, military)

4.1 Birth Certificates

Requirements for registering children of Venezuelan citizens born in the US:

A) Children of Venezuelan citizens by birth

  • Two (2) original copies of the birth certificate issued by the Vital Record Registrar of the state where the child was born.  The birth certificate must have the apostille issued by the Secretary of the State where the child was born.  Likewise, two (2) photocopies should be annexed (legible).

Note: The birth certificate must state the name of the hospital and the time of birth. The names of the parents must appear in the local birth certificate as shown in their identification documents (identity card and / or passport). This certificate must indicate the name of the hospital and the time when the child was born.

  • Fill out and print the form Extract of birth certificate.
  • Fill out (print and pencil) the Birth Statistics. Void if altered or erased.
  • Four (4) photocopies (legible) of the Venezuelan identity cards of both parents.
  • Four (4) photocopies (legible) of the main pages of the passports of both parents.
  • Four (4) photocopies of the birth certificates of both parents.
  • Four (4) photocopies (legible) of the Marriage Certificate.  If the parents are not married, both should be signatories of the birth certificate.

B) Children of Venezuelan father or mother and non-Venezuelan father or mother

  • Two (2) original copies of the birth certificate issued by the Vital Record Registrar of the state where the child was born.  The birth certificate must have the apostille issued by the Secretary of the State where the child was born.  Likewise, two (2) photocopies should be annexed (legible).

Note: The birth certificate must state the name of the hospital and the time of birth.

  • Fill out and print the form Extract of birth certificate.
  • Fill out (print and pencil) the Birth Statistics. Void if altered or erased.
  • Four (4) photocopies of the Venezuelan identity card of the Venezuelan father or mother.
  • Four (4) photocopies of the birth certificate of the Venezuelan father or mother.
  • In case of naturalized Venezuelan citizens, four (4) photocopies of the Official Gazette or naturalization document must be included.
  • Four (4) photocopies of the main pages of the passports of both parents.
  • Four (4) photocopies of the Marriage Certificate.  If the parents are not married, both should be signatories of the birth certificate.
  • If one of the parents is a non-Venezuelan citizen or naturalized Venezuelan citizen, the Venezuelan father or mother must sign the declaration of intention of the minor to become Venezuelan, according to article 10 of the Law of Nationality and article 32 of the constitution of the Bolivarian Republic of Venezuela.

Important:

  • If Venezuelan citizens by birth cannot present the minor personally they may do it by power of attorney and the document must be notarized. (Article 465 C.C.V).
  • It is mandatory that the Birth Certificate form include a complete address in the Bolivarian Republic of Venezuela.

4.2 Marriage of Venezuelan Citizens Living in the United States

Requirements:

  • Three (3) Marriage certificates.  The marriage certificates must have the apostille issued by the Secretary of the State where the marriage took place.

Note: It is mandatory that the Marriage Extract form include a complete address in the Bolivarian Republic of Venezuela. The names of the parties must be registered in  the local marriage license as they appear in the  identification documents (identity card and / or passport). Also, the names of the parents of the parties must appear in this certificate.

  • Fill out (type) the form of the Extract of the marriage certificate.
  • Four (4) photocopies (legible) of the main pages of the passports of both spouses and Venezuelan identity cards, depending of the case.  In the case of naturalized Venezuelan citizens, they must present four (4) photocopies of the Official Gazette or the naturalization document.
  • The divorced spouse must present a photocopy of the divorce ruling.
  • Four (4) copies of the Birth Certificate of the married couple.

4.3 Death Certificates

Bring to the Consulate:

  • Three (3) certified copies of the death certificate issued by the Department of Vital Statistics of the state where the death took place; the aforementioned copies must have the apostille issued by the secretary of state where the death certificate was issued.

Note: The name of the deceased must be registered in the local death certificate as shown in his/her Venezuelan identity documents (identity card and / or passport). Also,  the names of the parents of the deceased should be registered in the certificate.

  • Three (3) photocopies of the Venezuelan Identity card or the passport of the deceased person.

If taking the corpse to Venezuela, you must include:

  • Two (2) additional copies of the death certificate.
  • One (1) certified copy of the Transit Certificate (issued by the funeral parlor); this copy must be signed by a notary, taken to court and the secretary of state and it must have the apostille.
  • One (1) certified copy of the corpse embalmment (issued by the funeral parlor); this copy must be signed by a notary, taken to court and the secretary of state and it must have the apostille.

If taking the ashes to Venezuela, you must include:

  • Two (2) additional certified copies of the death certificate.
  • One (1) certified copy of the Transit Certificate (issued by the funeral parlor); this copy must be signed by a notary, taken to court and the Secretary of state and it must have the apostille.

4.4 Other registries (electoral, military)

4.4.1 Electoral Registry
4.4.2 Military Registry

Electoral registry

The Consulate of the Embassy of the Bolivarian Republic of Venezuela in Washington, DC, as well as all other Venezuelan Consulates in the US, serve as electoral registration centers and polling stations for Venezuelan elections. All the Consulates offer all Venezuelan citizens of legal age the service of registration in the Venezuelan Electoral Registry for new voters, as well as change of polling stations if necessary.

Requirements for electoral registration or updating data:

  • Laminated and original Venezuelan identity card (current or expired)
  • Venezuelan passport
  • Original document issued  by the U.S. Government  in which can be proved that the person lives in the country legally. The driver’s license or Social Security card are not documents that prove legal status. If you have any questions about the documents to submit, please contact us at: consular.embveusa@mppre.gob.ve
    The process is free, and must be made ​​in person between 9: 00 am and 1:00 pm, without appointment.

Requirements for voting:

  • You must be registered in the Venezuelan Electoral Registry and on the list of the Consulate
  • Original Venezuelan identity card (current or expired)

Military Registry
(Military registry; deferral requests due to academic reasons or head of household)

Military Registry requirements:

  • Go to the Venezuelan consulate of your jurisdiction
  • Six (6) photographs, blue background
  • Venezuela Identification card and passport
  • Photocopy of the birth certificate
  • Proof of blood type

To request deferral due to academic reasons you should:

  • Bring deferral request letter
  • Most recent report card issued by the school
  • School transcripts issued by the corresponding school

The aforementioned documents must be translated into Spanish.  The originals must have the apostille and authenticated by the Court Clerk.  All translations must be done by typed.

To request referral due to being head of household you should:

  • Bring deferral request letter
  • Proof of employment letter, translated into Spanish
  • Marriage certificate with the apostille.
  • Translation into Spanish of the marriage certificate; this certificate must have the apostille

Both the marriage certificate and the translation must have the apostille issued by the secretary of the state. All translations must be typed.

 

 

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